Responsible to Community Manager
Duration 8-month Fixed Term Contract
Hours Monday–Friday, 9.30am–5.30pm with some occasional out of hours work (e.g. evenings and weekends)
Location The Old Vic, The Cut, London, SE1 8NB
Salary £24,000 per annum (salary will be prorated to the duration of contract)
The Education & Community department is led by the Education & Community Director and also includes the Head of Education and Community, the Community Manager, the Education Manager, the Schools Club Manager and the Young Persons Programme Coordinator. This team is also supported by a network of Education Associates, freelance artists and administrators.
Each year the Education and Community team work with over 5000 people through our innovative and engaging programmes, we aim to inspire people of all ages and backgrounds and open up our theatre to everyone.
Purpose of Job
As Education and Community Assistant, you will support the department administratively in the delivery of key education projects. You will also assist the Education and Community Director in the day to day management of the Education and Community Office.
These projects will serve particular strategic objectives as defined in The Old Vic Business Plan, (updated yearly) You will also contribute to organisation wide initiatives from an Education and Community perspective.
Areas of responsibility
- Administration of the department diary on behalf of the Education and Community Director
- Administrative support for the Education and Community Director
- Acting as the main point of contact for the department: managing the Education email account, distributing information to appropriate team members and managing external queries
- Giving administrative support to our department projects including Schools, Community and Young People projects as required
- Monitoring and administrating facilitator DBS checks, including keeping track of renewals
- Preparing and researching materials for workshops, projects and events
- Collating team expenses on a monthly basis for processing by Finance
- Ensuring the departments’ invoices are collated and accurately logged for the Finance department on a weekly basis
- Supporting on the administration and delivery of workshops, projects and events where necessary
- Supporting on the marketing and advertising of projects including undertaking targeted outreach, contributing, where possible, to creative planning meetings
- Accurately minuting team meetings, where relevant, and ensuring any action points are followed up on within the department
- Supporting on evaluation of projects by working with the external evaluator keeping department files up to date, including collating and monitoring evaluations and equal opportunities forms
- Managing and responding to data and evaluation requests from departments across the theatre
- The administration of all Education and Community files, ensuring they are kept up to date and accurate
- To support annual reporting through preparation and provision of data
- Keeping department files up to date and accurate including but not limited to the outreach database, baseline figures and facilitator databases
- To maintain an awareness of best practice in Education and Community arts settings, including researching industry developments
- Attending appropriate Old Vic and external events as a representative of the Education and Community team
This is not an exhaustive list of duties and the Theatre's management may, at any time, allocate other tasks which are of a similar nature or level.
- Excellent written and verbal communication skills
- Excellent planning and organisational skills
- Administrative experience and knowledge of Microsoft packages
- A high level of motivation and the ability to manage multiple requests
- A good knowledge of best practice in community and education work
- Ability to work independently, as part of a team and under direction
- A keen interest in Theatre-in-Education and working in community settings
The successful candidate must be willing to undergo a Disclosure and Barring Service check certificate.
How to Apply
The closing date for this role is Wednesday 8 December 2021, 11:59pm.
We understand that everyone is different and we want you to apply in whichever way you feel best shows your skills and experience. There are a range of ways that you can apply with us:
- 1. Uploading your CV and covering letter, explaining why you are interested in the role and working at the Old Vic
- 2. Completing our application form
- 3. Sending a short video file of yourself (no longer than two minutes in length), detailing your experience, why you are applying for the role and what about working at The Old Vic interests you.
- 4. Sending a short audio file of yourself (no longer than two minutes in length), detailing your experience, why you are applying for the role and what about working at The Old Vic interests you.
The Old Vic has made a commitment that all applicants with disabilities who meet the essential criteria for this job will be invited to interview.
The recruitment process for this role will be one stage:
- 1st stage conversation, w/c 13 December
- There will be a work based skills assessment or challenge
We actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. We are particularly keen to receive applications from people of the global majority, LGBTQ+, neurodiverse and disabled candidates.
We may take positive action, in cases where candidates are equally qualified, to increase the employment of under-represented groups at The Old Vic.
In the event that we ask you to attend the theatre for a conversation and you are struggling financially, we may be able to reimburse you for any reasonable travel costs.
We partner with a range of inclusive organisations, to find out more please read our FAQs.
Read our recruitment and selection and equal opportunities FAQs here
All appointments are made subject to satisfactory references and proof of eligibility to work in the UK.