Role Summary

The role will support the Development team to successfully raise c.£4 million annually through revenue fundraising, as well as to contribute to any ongoing capital campaigns. The successful candidate will efficiently manage the day to day running of The Old Vic’s individual giving scheme, reporting to the Head of Philanthropy and Individual Giving and working with the Individual Giving Officer to implement and carry out a yearly strategic plan to retain and increase support across all levels of Membership and wider areas of giving.

Your Team

You will be working in the Development Department which fundraises for The Old Vic Theatre Trust, a registered charity. Its aim is to raise voluntary funds for the theatre from individuals, companies and charitable trusts and foundations, as well as through special fundraising events.

The department consists of: Development Director, Associate Director - Trusts and Foundations, Senior Proposal Writer, Trusts and Foundations Officer, Head of Corporate Development, Corporate Development Manager, Corporate Development Officer, Head of Events, Events Manager, Head of Philanthropy and Individual Giving, Senior Philanthropy Manager, Individual Giving Manager, Individual Giving Officer and Senior Development Operations Manager.

The Old Vic Trust receives no government subsidy and is reliant on fundraising and ticket sales for its annual income.

Areas of responsibility

Individual Giving

• Contribute to developing a strategic plan for individual giving including Membership and other lower level giving campaigns.

• Assume responsibility for The Old Vic’s philanthropic individual giving Membership scheme and devise and implement new recruitment campaigns and appeals to maximise income.

• Working in tandem with the Senior Philanthropy Manager, manage prospect lists and collaborate on new prospect pipeline to maximise Individual Giving income across both Memberships and Philanthropy.

• Retain and increase support by delivering excellent stewardship, including delivery of benefits and events, and communication with donors.

• Generate and convert new donor prospects in order to meet and exceed agreed individual giving targets of c.£1.5 million annually, to contribute to the overall Development team target.

• Line manage the Individual Giving Officer, monitoring key performance indicators and objectives to ensure that targets are met.

Administration

• Oversee and generate lists and draft communications going out to individual supporters including season announcements, updates and invitations and segmenting mailing lists when necessary.

• Oversee ticket bookings and catering reservations for supporters and to innovate time-saving new processes for automating bookings and reservations.

• Ensure Membership collateral is regularly updated to deadlines.

• Ensure database records are updated with donations, research notes, Memberships and event attendance.

• Monitor progress against targets, ensuring fundraising costs stay within budgeted expenditure and Gift Aid restrictions.

• Devise and with input from the Events team maintain a system for accurately logging and tracking costs incurred for delivering Membership benefits in line with HMRC and Gift Aid guidelines.

• Ensure that all data complies with procedures for data integrity (e.g. Gift Aid, GDPR and PCI compliance).

• Oversee the processing of monthly and annual Direct Debits by the Individual Giving Officer.

• Keep up-to-date donors’ Gift Aid status and prepare and submit quarterly Gift Aid claims.

• Support the administration of the American Associates of The Old Vic membership.

Prospecting and New Support

• Identify new routes, channels and audiences to promote other ways of giving amongst existing Old Vic contacts, our database and new prospects.

• Innovate and implement new fundraising projects and appeals to increase new income generation.

• Use data analysis to track Membership trends and prospecting, with support from the Individual Giving Officer, to inform strategy and cultivation efforts for upgrading and recruitment.

• Identify opportunities to further develop and deepen engagement and relationships with our existing supporters.

• Support the Senior Development Operations Manager on the maintenance of a team-wide prospect tracking system and help monitor the solicitation process.

General

• Ensure The Old Vic’s programmes, website and social media are regularly updated with Development information and liaise with Marketing as appropriate in achieving these tasks.

• Contribute proactively to Development team activities.

• Undertake training deemed necessary by the Development Director and Head of Philanthropy and Individual Giving.

• Carry out any other duties as requested by the Development Director.

• Comply with The Old Vic’s Equal Opportunities, Sustainability and Health & Safety and Staff Handbook policies at all times.

This is not an exhaustive list of duties and the Theatre's management may, at any time, allocate other tasks which are of a similar nature or level.

Person Specification

Essential

• Demonstrable track record of successfully managing an individual giving scheme

• Meticulous attention to detail and ability to work independently and with initiative

• Confident dealing with a range of stakeholders and diverse relationship management

• Excellent, and demonstrable, administration skills including with regards to financial record keeping and fundraised income

• A friendly and professional attitude, able to demonstrate excellent verbal and written communication skills

• Good working knowledge of Gift Aid

• Outstanding administration and organisation skills

• Ability to juggle multiple priorities, and pivot when time-sensitive tasks arise

• A collaborative approach to working in a small, busy team

• Robust knowledge of CRM / fundraising databases (Tessitura is an advantage)